Intergrating your Meeting Rooms with Google Calendar

The NearDesk system integrates with Google Calendar which can be used to manage your meeting room bookings.

Connecting your meeting rooms to Google Calendar

  • You will need to have access to a Gmail account which can be used for this purpose. You can set one up for free at
  1. In Google Calendar, create a calendar for each meeting room at your location.
  2. Under the ‘Settings’ tab, click ‘Meeting Rooms’.
  3. Click the edit icon next to any one of your meeting rooms.
  4. Scroll down to the bottom of the meeting room form and click ‘Connect to Google Calendar’.
  5. You will then be prompted to ‘Allow’ or ‘Deny’ NearDesk access to the calendar, select ‘Allow’.
  6. On a successful authentication with Google, you should now select ‘Create a new calendar’ from the ‘Google calendar’ drop down menu.
  7. Finally, click the ‘Edit Meeting Room’ button.